Setting Mini-Goals

Earlier this week, I received a question here at the Web Journal about how I manage to post so frequently. I gave an answer in the comments, but the more I thought about it, the more I thought a little more insight into my time management process might prove helpful to some people. What’s more, talking about goals seems timely with high school and college graduation season upon us. Of course most commencement speakers raising the subject of goals will likely talk about long-term career or personal development goals. They may talk about goals for the next year or two. What I’d like to discuss are how I turn those longer term goals into more manageable daily goals.

Three of my goals for this year are to revise my novel The Pirates of Sufiro for its 25th anniversary release, edit the novel Battle Lines by Greg Ballan, and post an update to my blog every Saturday and Tuesday. These aren’t my only goals for the year, but these are three projects I’m working on right now.

The first thing that helps me turn a big yearly goal into a more manageable weekly or daily goal is to set deadlines. Deadlines for the blog posts are defined by the fact they have to go live by Saturday or Tuesday morning. Fortunately, WordPress lets me write posts in advance and schedule them. This allows me more flexibility for when I actually write my posts as long as they are written before the deadline.

Deadlines for The Pirates of Sufiro are defined by my promise to my Patreon subscribers that I will deliver at least one revised chapter every month. I know it takes about three to four days to revise a chapter at a nice, easy pace that also allows me to answer email, take a walk, and spend time with my family. By contrast, I only have one “hard” deadline for Battle Lines and that’s the fact that I want it out by November so it’s available at our dealer’s table at the TusCon Science Fiction Convention and available for holiday orders.

In effect, these three goals form part of a to-do list. Other things that go on the to-do list might include daily chores like making dinner, taking out the trash, answering email, or paying bills. With the to-do list in hand, what I do most mornings is to ask myself a question: What do I need to accomplish to make this day a success? The answer will be a list of mini-goals. These may be simple “to-do” items like: mow the grass, write a blog post, make dinner, and take a walk. It could be: revise two scenes of The Pirates of Sufiro, take my daughter out to practice driving, and review a presentation for the next convention. When I look at a project like Battle Lines, I may see how many days I have in the next two to three weeks to devote to editing, then simply divide up the pages among them, so that I have a manageable chunk to edit every day. The specifics are as individual to you as they are to me. The important part is to set manageable mini-goals for myself each day that help me move toward the larger goals.

I like to reward myself when I reach my goals for the day. A typical reward might be to watch a movie from my collection, or read a couple chapters from a book. If I reach a milestone, the family and I might go out to dinner. When I don’t reach my goals, I try not to let disappointment get me down. After all, life happens and sometimes something demands my attention that I didn’t plan for such as a flat tire or an unexpected, urgent email. If I didn’t meet my goals, I try to look back at the day objectively. Did I set too many mini-goals? Did something unavoidable happen? If it’s the latter, I may start my list over again the next day.

If you have any additional tips for organizing your time, feel free to share them in the comments. I’d love to hear them.

If you want to check out my Patreon site, it’s at: http://www.patreon.com/davidleesummers. As I say, if you pledge a dollar each month, you’ll get to read each new chapter of The Pirates of Sufiro as its revised. What’s more, another goal I’ve set is to remove the ads from this blog. Your support at my Patreon site can help to make that happen.

5 comments on “Setting Mini-Goals

  1. I keep a to-do list, too. Easier than trying to juggle it all in my head.

  2. I tried for years to follow a written schedule, but it never worked for me.

    After I started writing for a daily newspaper, I made a distinction in my head between what I call a “goal” and what I call a “deadline.” A goal is something I hope to do by a certain time. A deadline is something I will do by a specified time, period. Most of the time for deadlines, I do like you; I’m actually ready ahead of time, although I usually make last minute changes

    • That’s a good distinction. One of the things I’m trying to emphasize in the post is the idea of the “mini” goal or even the “mini” deadline. These are not necessarily the “big” projects that you often associate with goals or deadlines, but the smaller ones that need to happen on the way to the bigger goals or deadlines. Last minute fixes might count as a mini-deadline. Yes, the piece is complete, but there’s a hard deadline on a given day. You still want to check to make sure the piece is a polished work before sending it in — that’s a job in its own right and may even be easy, but is still an accomplishment.

      • I can see that. I know sometimes I feel overwhelmed when I’m looking at the big picture–how can I possibly do all that? It feels like I can’t. But I can do this one small piece. Then, after that’s done, I can think about doing this other one small piece. Etc.

        For me, it seems to feel easier once I pass the 50% completed mark.

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